Romsey Festival of Youth Music 2020

© Romsey Festival of Youth Music 2020


Romsey Festival of Youth Music 2020

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About The Festival

Safeguarding and Child Protection Policy, Code of Practice and Procedures


The Romsey Festival of Youth Music (RFoYM) fully recognises its responsibility to safeguard and promote the welfare of all children participating in any way in the festival.  The purpose of this policy is to provide the festival committee members and volunteers with the guidance they need to keep children participating in the festival safe and secure and to inform parents and guardians how it is intended to safeguard their children whilst participating in the festival.

The RFoYM is staged at several venues across Romsey and serves as a celebration of high-quality music-making produced by the young people from the town and surrounding areas. This policy and guidance is specifically focused on children.  For the purposes of this policy and guidance, a child is anyone who has not yet reached their eighteenth birthday.

This policy and guidance should be observed by all RFoYM committee members, and volunteers.

Many RFoYM committee members and volunteers will have frequent contact with children during the festival’s activities.  The RFoYM acknowledges that it has a responsibility to promote best practice and the highest standards of conduct among its committee members and volunteers in relation to the safety of children.  It also recognises that good safeguarding and child protection policies and procedures are also of benefit to RFoYM committee members and volunteers, as they can help protect them from misunderstandings or erroneous allegations.

The RFoYM is committed to practices which protect children from harm.


All RFoYM committee members and volunteers who have access to or contact with children must:

The RFoYM in turn will endeavour to safeguard children by:

  1. Adopting a Safeguarding Code of Practice for all RFoYM committee members and volunteers.
  2. Adopting a procedure for reporting safeguarding concerns; and
  3. Reporting concerns to the relevant authorities

N.B.  The RFoYM Committee is committed to keeping the RFoYM Safeguarding and Child Protection Policy and Code of Practice under constant review.

The Policy

It is the RFoYM’s policy that:

  1. All RFoYM committee members and volunteers accept responsibility for the welfare of children with whom they come into contact during their involvement with the festival, and that they will report any concerns about a child or somebody else’s behaviour using the procedures laid down.
  2. Each school with children participating in the RFoYM will provide the committee with the name and contact telephone number of its Designated Safeguarding Person(s) (DSP) who will act following any expression of concern.  The DSP will ensure lines of responsibility for their individual school in respect of child protection are clear. The RFoYM Committee Secretary will liaise with schools and produce a list of DSP contact details which will be added as Appendix A to this document.
  3. Designated Safeguarding Person(s) know how to make appropriate referrals to statutory child protection agencies.
  4. All RFoYM committee members who come into contact with children during the festival’s activities must adhere to the RFoYM Safeguarding Code of Practice, The Procedure for Reporting Safeguarding Concerns and have regard to any other relevant guidance issued by the RFoYM.  
  5. Information relating to any allegation or disclosure must be clearly recorded as soon as possible. See Guidance on Responding to a Child Making an Allegation or Disclosure.
  6. The Children’s Act 1989 states that “the welfare of the child is paramount”.  This means that considerations of confidentiality which might apply to other situations should not be allowed to override the right of children to be protected from harm.  However, every effort should be made to ensure that confidentiality is maintained for all concerned when an allegation has been made and is being investigated.
  7. This Safeguarding and Child Protection Policy will be openly and widely made available to committee members and volunteers and actively promoted.
  8. A culture of mutual respect between children and RFoYM committee members and volunteers will be encouraged with adults modelling good practice in this context.
  9. It is part of the RFoYM’s acceptance of its responsibility of duty of care toward children that RFoYM’s committee members and volunteers who encounter child protection concerns in the context of the festival’s activities, will be supported when they report their concerns in good faith.

The RFoYM Code of Practice

  1. Inappropriate physical contact with children must be avoided.
  2. It is not good practice to take children alone in a car on journeys, however, short, unless with the prior consent of the child’s parent or guardian and then only in exceptional circumstances.  Any vehicle in which a child is transported in order to participate in a RFoYM activity must be insured for Business use.
  3. Do not make suggestive or inappropriate remarks to or about a child, even in fun, as this could be misinterpreted.  Inappropriate remarks include innuendo, swearing and discussing their or your own intimate relationships.
  4. Other than in exceptional circumstances, do not communicate directly with children by email or text messages and only then with the prior consent of the child’s parent or guardian.  If electronic communication is necessary, best practice would be to communicate directly with parents or guardians.
  5. Never communicate with individual children via Twitter, Facebook or other social media.
  6. Do not engage in behaviour which could be construed as ‘grooming’ a child (for example giving a child money, presents or favour or talking or behaving in an inappropriate or un professional manner towards children).
  7. Do take a disclosure of abuse from a child seriously.  It is important not to deter children from making a disclosure of abuse through fear of not being believed, and to listen to what they have to say.  See Guidance on Responding to a Child Making an Allegation of Abuse.
  8. Always report any concerns immediately to the RFoYM Safeguarding Liaison Person (RFoYM Committee Secretary) regarding the conduct of another RFoYM member in relation to children or vulnerable adults.
  9. Remember that those who abuse children can be of any age (even other children), gender, ethnic background or class and it is important not to allow personal preconceptions about people to prevent appropriate action taking place.
  10. Good practice includes valuing and respecting children as individuals and the adult modelling of appropriate conduct – which will always exclude bullying, shouting racism, sectarianism or sexism.

Guidance on Responding to a Child Making an Allegation of Abuse

  1. Stay calm
  2. Listen carefully to what is said and show that you are taking it seriously
  3. Find an appropriate early opportunity to explain that it is likely that the information will need to be shared with others – do not promise to keep secrets
  4. Tell the child that the matter will only be disclosed to those who need to know about it
  5. Allow the child to continue at her/his own pace
  6. Ask questions for clarification only and always avoid asking questions that suggest a particular answer.
  7. Reassure the child that they have done the right thing in telling you.
  8. Tell them what you will do next and with whom the information will be shared (the RFoYM Committee Secretary and DSP at the school they attend initially).
  9. Make no judgement about what you have heard.
  10. Record in writing as soon as possible and using the child’s own words: the date, time, any names mentioned, to whom the information was given and ensure that the record is signed and dated.  
  11. Remember that whilst you may have been the first person encountering an allegation of abuse, it is not your responsibility to decide whether abuse has occurred.  That is a task for the professional child protection agencies following a referral from the DSP in the school the individual child attends.

How to Report Concerns – Reporting Procedures for RFoYM

A RFoYM committee member or volunteer could have their suspicion or concern raised in a number of ways, the most likely of which are:

  1. The conduct of another music professional or adult
  2. A child disclosing abuse
  3. Bruising or evidence of physical hurt
  4. Unusual behaviour by a child

If a RFoYM committee member or volunteer has such concerns, they should report them immediately to the appropriate person in the organisation (the RFoYM Committee Secretary and DSP at the school the child attends initially).  This principle applies regardless of whether the RFoYM committee member or volunteer is working in an employed or voluntary capacity.

If a child in your care during the festival has suffered a serious injury as a result of abuse, seek medical attention immediately and contact:

Please inform the RFoYM Secretary of any safeguarding issues and alert them to any concerns about the conduct of another RFoYM committee member or volunteer immediately.

The most common examples of the types of concerns that must be reported immediately are:

A DSP’s role is to consider concerns raised and refer them immediately to HCC’s MASH Team (Multi Agency Safeguarding Hub) who bring together professionals from a range of agencies into an integrated multi-agency team whose emphasis is on early help and better-informed services.  It also provides a clearer process for the person raising a concern and offers quicker response times with a better co-ordinated approach to resources to ensure early intervention is delivered at the appropriate time.

May 2018